How to identify which tasks to automate in your construction business using monday.com

As a construction business owner, you know that your time is valuable. Between managing projects, communicating with clients, tracking finances, and keeping your team on task, your day is filled with countless repetitive tasks that eat up valuable hours. But what if you could reclaim those hours and focus on growing your business instead? This is where automation comes in.

If you're still doing everything manually, you might be the bottleneck in your business.

Many owners avoid automation, fearing it's too complicated or tech-heavy. But the reality is, avoiding automation costs you time—valuable time that could be spent on more impactful areas of your business.

In fact, those who’ve implemented our monday.com Construction Solution have saved up to 160 hours per staff member per annum by automating repetitive tasks. 

It may take some time to learn how to set up automations, but once they’re in place, the system takes over. Even automating a 3-minute task might not seem like a big deal at first, but compound that daily, every week, every month, and over a year, that’s 12 hours saved on just one small task. Imagine what you could accomplish by automating more.

So, are you ready to get out of your own way?

By automating time-consuming manual tasks, you can free up your team’s time, reduce human errors, and ultimately gain more freedom as a business owner.

With platforms like monday.com, automating tasks has never been easier or more accessible—even if you’re not tech-savvy.

Imagine what your business could achieve with those extra hours!

How to Identify Which Tasks to Automate

The first step to unlocking the power of automation is identifying which tasks can be automated. Here’s how to spot them:

1. Look for Repetitive, Manual Tasks

Tasks that require repeated manual input, like tracking job progress or client follow-ups, are prime candidates for automation.

2. Tasks Prone to Human Error

Manual tasks are prone to mistakes. Automating timelines or financial updates ensures accuracy and reduces costly errors.

3. Tasks Involving Communication or Collaboration

When communication relies on manual updates, things fall through the cracks. Automating communication and task assignments keeps your team aligned and on schedule.

4. Tasks That Require Consistent Follow-Up

Automating regular follow-ups, like payment reminders or task deadlines, saves time and ensures nothing is forgotten.

5. Tasks That Drain Time with Low Return

Low-value tasks like data entry and report generation consume time without contributing to growth. Automate these to focus on more strategic areas.

Automate What Matters with our Construction Solution

With our monday.com’s Construction Solution, automation isn’t one-size-fits-all. We help you customize workflows to tackle the tasks that slow you down— Here’s some examples of tasks you can automate to simplify your day-to-day when using our monday.com construction solution. 

1. Tracking Job Progress

Manually tracking job status can take hours every week. With our monday.com’s Construction Solution, you can automate real-time progress updates, keeping everyone in the loop without the need for spreadsheets. Gain instant visibility into project milestones and ensure nothing slips through the cracks.

2. Managing Client Communication

Following up with leads or updating clients manually is time-consuming. With our solution, you can automate emails and client updates based on project milestones, ensuring that clients stay informed without waiting for a response. Keep communication seamless and transparent without lifting a finger.

3. Scheduling and Task Assignments

Assigning tasks manually can lead to delays. With our monday.com’s Construction Solution, you can automate task assignments based on project progress, making sure your team always knows what to do next without constant supervision. Keep projects moving efficiently with automatic task updates.

4. Financial Tracking

Manually tracking invoices, budgets, and expenses can cause errors and missed payments. monday.com’s Construction Solution automates financial tracking, giving you real-time updates so you can stay on top of your project’s budget and avoid costly surprises.

5. Inventory and Supply Management

Manually managing inventory can be time-consuming and lead to delays. Automate inventory updates with monday.com, ensuring you're always aware of stock levels and can reorder supplies on time, preventing project slowdowns.

6. Payment Reminders

Chasing unpaid invoices takes valuable time. Within our monday.com’s Construction Solution, you can automate payment reminders, making sure clients are notified ahead of due dates and reducing the need for manual follow-ups. Get paid faster with less hassle.

7. Report Generation

Generating progress reports or financial summaries manually can take hours. monday.com automates report generation, pulling real-time data from multiple sources to provide you with accurate, up-to-date information at your fingertips, saving you time and ensuring precision.

Ready to start saving hours each week so you can focus on what's most important to you?

Click here to learn more about our monday.com Construction solution and see how we can customise automations for your business.